Company Secretarial Administrator - Legal - City - To £30,000

Wise May are looking for an Company Secretarial Administrator to join a global law firm recognised for its commitment to innovation, collaboration and exceptional client service. This is a fantastic opportunity to join a highly regarded Corporate Solutions team and support a wide range of UK corporate transactions for both London-based and multinational clients. 

This is a varied and fast-paced role, providing administrative support across client onboarding, corporate governance, Companies House filings and wider team operations. The successful candidate will have excellent organisational skills, strong attention to detail and a proactive approach to their work. 

This is a full-time, permanent position.

Company Secretarial Administrator duties and responsibilities:

• Acting as the main liaison between internal teams and external providers regarding client correspondence and document distribution 
• Supporting client onboarding and offboarding processes alongside fee earners and business support teams 
• Assisting with the drafting of minutes, shareholder resolutions and associated corporate documents 
• Coordinating the preparation and distribution of confirmation statements and ensuring follow-up actions are completed 
• Managing and coordinating post distribution for a portfolio of corporate clients 
• Maintaining team spreadsheets, diaries and action trackers 
• Assisting with the maintenance of company records, share registers and statutory records 
• Coordinating and submitting Companies House filings 
• Liaising with notaries and third-party providers to obtain certified documentation 
• Assisting with invoicing, expenses and ad hoc administrative support as required 

Company Secretarial Administrator key skills and experience required:

• Administrative experience within a legal or professional services environment
• Knowledge of Company Secretarial Software
• Demonstrable experience in minuting meetings
• Strong Microsoft Office skills, including Excel 
• Excellent organisational skills with the ability to manage competing priorities 
• Exceptional attention to detail 
• Strong written and verbal communication skills 
• Ability to build effective relationships with internal and external stakeholders 
• A proactive, flexible and team-focused approach to work 
• Previous knowledge of Diligent Entities would be advantageous 

Benefits

• Dental Insurance
• GP Service
• Group Income Protection
• Health and Wellness contribution
• 25 days holiday per calendar year
• Life Assurance 4 x basic salary
• Group Personal Pension Scheme
• Private Medical Insurance
• Family Support