Administration Assistant (Scanning)

About the Role

Swale Borough Council is looking to recruit an Administration Assistant to work within our Planning Service on a temporary basis, providing support to a digital improvement project for the Customer Focus and Business Support Team.

The successful candidate will ensure that hard copy documentation is sorted, scanned and indexed onto the Document Management System, and that documents identified as no longer required are disposed of in a suitable manner.

You will be confident in using different IT systems and have knowledge and experience of MS Office (Word, Excel and Outlook) and be able to apply the principles of Data Protection legislation and compliance.

The successful candidate will have good communication and team working skills and the ability to learn quickly, be confident working on your own and use your initiative. You must not be afraid to ask questions.

This is a full time position working 34 hours per week, however part time hours may also be considered. The role is being offered on a fixed term contract for a period of six months, with the potential to be extended, and will be based at our Swale House office.

About Swale Borough Council

Swale Borough Council is a progressive and ambitious Local Authority, located less than an hour from Central London in an attractive and diverse part of Kent involving urban, rural, and coastal areas. We believe that staff are our most valuable asset and we’re committed to attracting and retaining the very best. In recent times we have adapted and evolved to meet the current world by introducing a 34-hour week, recognising that staff wellbeing and work life balance is high on our agenda.

Our Offer

A range of benefits including:

• 34-hour full time working week with the offices closing at 1:30pm on Friday
• Generous holiday entitlement which increases after 5 years LG service plus bank holidays with the option to buy additional leave.
• Additional 3 days leave given to enable a close down of the offices between Christmas and New year.
• Free parking
• Invitations to staff events to celebrate success and support wellbeing that include holistic therapies and outdoor activities
• Employee Assistance Programme which provides confidential & independent information and access to counsellors
• Local Government Pension Scheme (LGPS) with valuable life cover and financial protection for your family.
• Life Assurance – three times your annual salary (for members of the LGPS)
• Season Ticket Loan - to help with the cost of your rail/ bus journey, to & from work
• Lease car salary sacrifice scheme allowing you to lease a brand-new car. The monthly fee includes insurance, servicing and road tax.
• Annual flu vaccine
• Cycle to work scheme
• Staff benefits discounts on leisure, eating out, holidays and shopping
• Excellent learning and career opportunities for committed individuals
• A professional fee payment, if required for the role

About You

You will be self-motivated, able to work with minimal supervision but also be a team player.

You will have experience of general administrative duties using various IT systems including Excel and a keen eye for detail. You will have the ability to prioritise and manage workload to ensure deadlines are met.

It is essential that you are either educated to GCSE standard at grade C/4 or above including Maths and English, or an equivalent qualification such as NVQ level 2 in a subject, or that you have at least 2 years’ experience in an administrative field.

Additionally, you will have excellent communication skills, both written and verbal and the ability to recognise and handle sensitive and confidential information, including an understanding of GDPR legislation.

Selection Process

Following the submission of your application form, it will be reviewed by the recruiting manager. Those that are successful in securing an interview can expect job specific interview assessment, followed by an interview.

Swale Borough Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employee and volunteers to share this commitment.

If you would like to discuss this position, please contact Sara Potter, [phone removed]

Interview Date: Thursday 20th August 2026