Policy and Project Administrator

Join a supportive, people-focused organisation where your administrative expertise will directly help keep projects moving and policies running smoothly. This role offers a great opportunity to build your career in a structured environment, working with a team that values clear communication, attention to detail, and continuous improvement. If you enjoy organising information, coordinating tasks, and ensuring documentation is accurate and up to date, this could be the next step for you.

Job Responsibilities

This is a full time role 35 hours per week, Monday to Friday - based in Inverness. Hybrid working may be available. O

• Support the administration of policy documentation, ensuring records are accurate, current, and easy to retrieve.
• Assist with project administration tasks, including maintaining project trackers, logs, and action lists.
• Coordinate routine updates by collecting information from relevant stakeholders and consolidating it for internal use.
• Maintain organised filing systems (electronic and, where required, paper-based) in line with agreed processes.
• Prepare and format documents, reports, and meeting materials to a high standard.
• Support meeting administration, including scheduling, minute-taking where required, and tracking actions to completion.
• Monitor deadlines and ensure tasks are progressed in line with project timelines.
• Provide administrative support to help ensure compliance with internal procedures and governance requirements.
• Handle queries professionally, escalating issues appropriately when additional guidance is needed.

Required Skills & Qualifications

• Strong administrative capability with excellent attention to detail and accuracy.
• Clear written and verbal communication skills suitable for liaising with internal stakeholders.
• Proven organisational skills, including the ability to prioritise workload and manage competing deadlines.
• Competent IT skills, including confident use of Microsoft Office (particularly Word, Excel, and Outlook).
• Experience maintaining structured records and using document control practices.
• Ability to work with confidential information responsibly and in line with organisational expectations.
• Experience supporting projects or coordinating tasks in an administrative capacity (formal project management experience is beneficial but not essential).
• Good understanding of basic governance and compliance principles, with a commitment to following processes.
• Relevant qualification in administration, business support, or a related discipline (or equivalent practical experience).

Call to Action

If you're an organised, detail-focused administrator who enjoys supporting policies and projects that make a real difference, we'd love to hear from you. Apply now to take the next step in your career in Inverness.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.