Governance and Secretariat Officer

Job summary

This is an exciting time to be joining HM Land Registry (HMLR) to grasp HMLR’s strategic priorities and understand the concerns of the most senior leaders in the organisation, including the Chair and Chief Executive.

As a Governance and Secretariat Officer, you will be expected to provide a consistently high level of service whilst being able to work at pace and with great attention to detail.

As a member of the Strategic Planning, Performance, Sponsorship and Governance Team, you will gain experience, engage with senior leaders and make a real impact at the heart of HMLR.

Job description

This role will focus on the HM Land Registry Board and its Committees and provide dedicated support for our Non-Executive Board Members.

Within your role, you will be responsible for a range of our senior governance boards and committees to ensure that HMLR runs effectively and efficiently and complies with high standards in corporate governance.

You will work alongside three other Governance and Secretariat Officers and the Governance and Secretariat Support to deliver the full set of HMLR corporate governance boards and committees. You will collaborate to ensure consistency and continuity in delivering Board Secretariat services to HMLR senior managers.

Main duties will include end-to-end planning, management and delivery of each of your boards and/or committees. This will include developing individual agendas by considering strategic priorities and directors’ requirements and challenging where appropriate.

You will provide dedicated support for the HM Land Registry Board and its Committees and oversight of actions flowing from meeting and report updates when required.

You will deliver quality assurance of papers to Board and Committee members, whilst under pressure and tight deadlines. This will include commissioning papers and ensuring that papers focus discussions on key issues and align with HMLR’s governance processes.

You will also identify risks and mitigating actions and identify opportunities for continuous improvement in HMLR’s practical implementation of corporate governance best practices in running the Board and Committees, escalating as required.

For more information about the role and main duties, please see the attached Job Description.

Working arrangements / additional requirements:

Please note due to operational requirements of the role, this is a full-time position (37 hours per week). In addition, attending face-to-face meetings and conferences across the HM Land Registry estate and other locations will be necessary, including frequent visits to the Head Office in Croydon and the occasional overnight stay. You must be flexible with your working hours to meet business requirements.

Person specification

To be successful in this role, you will need to demonstrate the below:

Essential Experience criteria:

• Experience in a similar role that provides first-class secretariat support to senior boards or committees in a fast-paced environment, maintaining confidentiality.
• Proven effective communication experience with Director / Non-Executive Board Members and external stakeholders.
• Proven ability to interpret information and articulate within the team and the wider organisation to achieve the desired outcome.
• Excellent organisational skills and the ability to prioritise tasks and work to meet tight deadlines under pressure with changing priorities.
• Ability to understand large amounts of information at pace and produce minutes with high accuracy.
• Diligent or similar board pack software knowledge.
• Experience working alone and as part of a team.
• Microsoft Office Skills.

Visa Sponsorship

Please note that we will only offer sponsorship for a skilled worker visa where a role is in a certain business critical category. This role does not meet that category, and we will not sponsor a skilled worker visa.

You must ensure you have the appropriate right to work in the UK before applying.

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Managing a Quality Service
• Changing and Improving

Benefits

Alongside your salary of £39,849, HM Land Registry contributes £11,544 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

#WeAreHMLR

At HM Land Registry our vision is a world leading property market as part of a thriving economy and a sustainable future. We are unique in terms of the economic and social impacts of our work, our ability to make a positive difference to the lives of our customers, our sense of mission, and our great people. They are the foundation of all we have achieved and all we aspire to in the future. We want our people to feel proud to work for HM Land Registry and able to fulfil their full potential.

We have a strong and positive culture, a commitment to inclusivity, an emphasis on continuous learning and development, and flexible ways of working. We offer competitive pay and annual leave, attractive pension options and a wide range of other benefits.

• We have integrity– we value honesty, trust and doing the right thing in the right way.
• We drive innovation– we are forward-thinking, embrace change and are continually improving our processes.
• We are professional– we value and grow our knowledge and professional expertise.
• We give assurance– we guarantee our services and provide confidence to the property market.

You can find more information on our rewards package on our website.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Ability and Experience.

To apply, you will be asked to complete a short application form in the first instance and take the following tests:

• Civil Service Verbal Test
• Civil Service Judgement Test

Should you be successful in the tests, you will be asked to complete the full application form. Please complete your CV to include your work history, experience and qualifications. We will be scoring your CV against the essential experience criteria:

• Proven effective communication experience with Director / Non-Executive Board Members and external stakeholders.
• Proven ability to interpret information