Business Coordinator (HR and Administration)

BSNI are working with Belfast City Council to recruit a Business Coordinator (HR and Administration). This role is temporary.

Job title
Business Coordinator (HR and Administration) – Human Resources
Employment type
Temporary
Number of people required
1
Target start date
03 Aug 2026
Duration
12 Weeks

Hours per week
37

Rate
PAYE: £23.37 per hour

Job location
4-10 Linenhall Street, Belfast, BT2 8BP, United Kingdom

This post will be split between Cecil Ward Building and Duncrue Industrial Estate. Office-based until fully trained. Mon to Fri 8:30am to 5pm, 4:30pm finish on a Friday.

Main purpose of job

Be responsible to the Human Resources Manager(s) for assisting with the effective management of all human resource matters and associated reporting across the department, to ensure the business needs are met in an efficient and effective manner in line with corporate policies and procedures.

Provide advice and guidance to the Departments Operational Directors, senior managers and other staff on human resource matters including employee relations, attendance management, training and development, payroll and other business issues and to coordinate all departmental Human Resource matters in liaison with Corporate Human Resources Unit.

Be responsible to the Human Resources Manager(s) for the allocation of the daily workload and the effective supervision of support staff assigned to the section including the motivation and management of relevant staff, and where appropriate to ensure that all tasks are carried out to agreed quality and time targets.

Contribute to the formulation and review of departmental Human Resource and business support policies and plans, and wider corporate policies and initiatives, working in conjunction with the Human Resources Manager and Business Support Manager and other council officers.

Assist the Human Resources Manager(s) to ensure the timely development of proposed annual objectives, performance indicators and work programmes.

Represent the Human Resources Manager(s) as required.

Summary of responsibilities and personal duties

1.    Support the Human Resource Manager(s) in ensuring that human resources and employee relations issues for the department are effectively managed and reported on in accordance with councils policies and procedures and to ensure that the relevant legislative requirements are met.

2.    Act as investigating officer and carry out investigations, including grievance, and disciplinary, in accordance with the councils human resources policies and procedures.

3.    Be responsible for the effective management of human resource records including recruitment, discipline, sickness absence, overtime, leave etc, and to develop reports for the Operational Directors and Senior Departmental Management Team as required.

4.    Be responsible for the ongoing monitoring, measurement and compliance auditing of departmental human resource performance data, for example, overtime working, agency working, attendance management etc. and for direct participation in absence management, disciplinary and grievance cases as required.

5.    Assist the Human Resources Manager(s) in the effective management of sickness absence including the monitoring and compliance of departmental absence figures and the implementation of absence management policies and procedures.

6.    Be responsible for the effective monitoring of all employee relations cases ensuring compliance with procedure and to maintain relevant Case Management Systems.

7.    Be responsible for monitoring and managing the employment of agency workers within the Department and ensure compliance with legislation and corporate policies.

8.    Oversee the monitoring of temporary and fixed term contracts and ensure compliance with corporate policy and legislation.

9.    Oversee the effective management of the Departments redeployment process.

10.    Oversee the management of the Departments vacancy control procedure in line with Council procedures.

11.    Disseminate Human Resources information, issue guidelines and ensure effective communication across the department in relation to council policies, procedures and guidelines.

12.    Be responsible for the co-ordination and administration of the departments service performance data and prepare reports and other statistical data relating to human resources matters and report to DMT on a regular basis.

13.    Be responsible for the development and review of continuous improvement initiatives for the departmental HR Unit and to be the Departmental co-ordinator for quality initiatives and to coordinate relevant improvement information and develop departmental improvement plan.

14.    Keep under active review in liaison with corporate Human Resources the human resources and administrative systems, procedures, practices and  developments, including changes in legislation and regulations, necessary to  support the departmental business needs.

15.    Represent the Department through participation in corporate working groups, project groups and other consultative meetings as required, including meetings with trade unions and staff representatives, corporate human resources, legal services and other officers. In particular to consult in relation to changes in council policy and procedures or on the implementation of change by representing the department in the relevant forum.

16.    Be responsible for responding to, and monitoring appropriate requests under FOI and data protection legislation and to ensure compliance with such legislation.

17.    Assist the HR Manager(s) in the preparation of case papers for employment tribunals.

18.    Provide advice on all employee relations and change management matters within the department through active participation in such areas as structural reviews, job evaluation exercises and categorisation processes.

19.    Be responsible for the provision of appropriate departmental information to payroll, for example, overtime, sickness absence information and similar information.

20.    Support the HR Manager(s) in the development and delivery of a departmental training strategy in relation to human resources policies, protocols and procedures.

21.    Be responsible for monitoring the completion of departmental Personal Development Plans in line with corporate protocols, and that these provide the basis for an annual departmental training plan.

22.    Be responsible for the development of an annual departmental training plan

23.    Contribute towards the development of the section business plan and associated performance indicators.

24.    Support the HR Manager(s) in ensuring the accurate and timely production of all information required for council and other committee reports, official returns for measuring the departments performance on HR matters.

25.    Keep under review new developments in Human Resources and Industrial Relations matters relevant to any of the departments services and to make timely recommendations to the HR Manager(s) concerning all consequential changes to policy or procedures and training or other resource requirements necessary for the maintenance of departmental or service efficiency and effectiveness.

26.    Represent the Human Resource Manager(s) as required.

27.    Participate as directed in the councils selection interview process.

28.    Undertake such other relevant duties as may from time to time be required.

Qualifications

Applicants must, as at the closing date for receipt of application forms, have a relevant third level qualification, for example, Business Studies, Human Resource Management or equivalent.

Experience<