Part Time Administration Assistant

• Provide daily secretarial support for Administrative Helpdesk requests and liaise with the Office Manager regarding helpdesk load
• Assist with photocopying as requested by teachers, PTA and Governors through the request system
• Assist with franking of school post and large mail outs
• Produce tickets and booklets for school trips and events
• Assist with stationary order, monitor paper supplies
• Maintain the reprographics room, keep supplies tidy and organised
• Ensure teachers post is dispatched accordingly e.g. completing addresses and posting
• Assist with the filing of paperwork into pupil files to clear all filing regularly
• Filing of all new Year 7 files from primary schools and any correspondence once the cabinets have been arranged.
• Assisting with archiving of student files in lock up and retrieving past students’ files
• Undertake receptionist/telephonist duties to cover lunch times daily, ill health, and other absences
• Other duties as required by the Office Manager and Finance Director

Knowledge, Experience and Skills

Essential:

• Highly accurate with strong attention to detail
• Ability to follow instructions
• The ability to demonstrate initiative and independence
• Ability to remain calm and focused under pressure whilst completing tasks efficiently
• Excellent time manager with the ability to work to tight deadlines
• Excellent attendance and punctuality
• Highly organised and efficient
• Flexibility in responding to new and changing priorities
• The ability to communicate effectively with a range of stakeholders
• Good team player with a positive attitude
• Demonstrates the school values of Aiming Higher, Promoting Harmony and Achieving Excellence
• Demonstrates the importance of confidentiality
• Proficient in all Microsoft packages, excel, word, outlook and PowerPoint

Desirable:

• Previous experience of using SIMS
• Previous experience of working within a similar role
• Previous experience of working within a school setting